Development Administrative Assistant

Second Harvest of Silicon Valley
Full time | Full day

Development Administrative Assistant

Posted 3 December by Second Harvest of Silicon Valley

  • San Jose
  • $2,755 - $3,241 per hour

About Second Harvest of Silicon Valley

Founded in 1974, Second Harvest of Silicon Valley is one of the largest food banks in the nation and a trusted nonprofit leader in ending local hunger. The organization distributes nutritious groceries through a network of more than 300 partners at drive-thru and walk-up sites across Santa Clara and San Mateo counties. Due to the prohibitively expensive cost of living in Silicon Valley and the economic downturn caused by the COVID-19 pandemic, Second Harvest is now serving an average of 450,000 people every month, an 80% increase over pre-pandemic levels. Second Harvest also connects people to federal nutrition programs and other food resources, and advocates for anti-hunger policies on the local, state and national levels. To learn more about how Second Harvest is responding to the incredible amount of need in Silicon Valley, visit shfb.org


About the Position

Do you want to work for a well-resourced, well-run organization that is near the top of the list of Bay Area nonprofits based on revenue? Do you want to join a collaborative, high-performing Development team? As a well-respected local nonprofit, Second Harvest enjoys the support of top philanthropists and foundations in Silicon Valley and has a goal of raising about $81 million for FY 2021-22.


In this role, you will be responsible for supporting four Directors the Campaign Director, the Director of Major Gifts, Director of the Annual Fund, and the Director of Development Operations and Analytics. Duties will include calendar management, project management and general office support. Please note that this position is focused on internal support and is not a fundraising or donor relations role.


In this role, you will be a valued member of a flexible, collaborative, supportive work environment that fosters creativity and collaboration. Everyone on the team is passionate about the mission of the organization and doing work that is personally meaningful. Being a local nonprofit gives Second Harvest the flexibility to have a nimble work culture that allows every team member to contribute their skills outside of their specific job function when appropriate and helpful to the overall goals. This is a key support role designed to allow field fundraisers to spend more time interfacing with donors and potential donors.


This job might be for you if:

  • You are passionate about ending hunger.
  • You are organized, very detail-oriented and enjoy being in a support role and can maintain superb organizational skills and impeccable attention to detail in a distracting work environment
  • You are adept at administrative support - calendar management of Directors, meeting preparation and note taking, organizing team outings and retreats, both in-person and virtual
  • You can anticipate the needs of the Directors and to help them stay organized and productive
  • You can juggle competing priorities exercising judgement and know when to get guidance to reprioritize tasks
  • You can steward sensitive information and data with the utmost integrity and confidentiality
  • You can work effectively whether you are remote or working in the office
  • You like collaborating with staff from other departments to facilitate cross-departmental needs of the team
  • You are willing to make changes in routine and pace of activity due to shifting priorities
  • You can prompt specific actions from colleagues to meet project deadlines and team goals
  • You have exceptional customer service skills, over email, phone and in person, with donors and internal colleagues
  • You enjoy working work with EAs of executives and top donors to schedule meetings


Responsibilities

  • You can prepare monthly expense reports for fundraising staff using Concur software and adhering to Second Harvest policies of coding of expenses in the correct categories with appropriate receipts and information
  • You can independently oversee special projects as needed including vendor management
  • You can support Directors with preparing materials needed for donor visits
  • You are comfortable using and learning software tools like Excel, Smartsheet, Raisers Edge, Donor Management software, collaboration tools, calendaring tools, etc. to provide scheduling, logistics and analytical support to the Leadership Gifts team
  • You know how to monitor budgets - monitor expense budget, revenue projections and reforecast processes using PowerPlan software, including tracking actuals vs. budget by category
  • You know how to work with external vendors as needed for invoicing, comparison shopping, contracts etc. as directed by supervisor.
  • You can facilitate and manage the day-to-day workflow based on known deadlines; effectively prioritize and complete competing projects
  • You are comfortable planning travel for others to conferences and training sessions, including airline and hotel accommodations
  • You can manage volunteers who assist with daily operations and special projects
  • You can collaborate with Human Resources, IT and Facilities for the onboarding of new employees


The ideal candidate will possess the following professional qualifications:

  • Strong administrative and office skills
  • Ability to juggle multiple projects with superb accuracy
  • Significant level of computer proficiency including strong MS Office skills, data entry/retrieval and internet research capabilities
  • Genuine interest in the mission and activities of a food bank
  • AA degree or equivalent and 2 years work experience


Reports To


Executive Assistant to Chief of Philanthropy


Location


Cypress Center 4001 North First Street, San Jose CA 95134 and some work from home


Hours


40 hours/week, with some evening and weekend work as necessary.


Compensation


$27.55 – $32.41 is the wage range for this position. The hourly wage offer will be commensurate with skills and experience. Outstanding and generous health benefits program, 4-5 weeks of Flexible Time Off (vacation and sick), ten paid holidays, and retirement plan.


SH Covid-19 Vaccine Policy


Second Harvest Food Bank places great importance on the safety of its employees and customers. Therefore, in line with the CDC and state and local recommendations, Second Harvest requires as a condition of employment that employees have received full and effective COVID vaccines prior to commencing employment. In accordance with applicable law, Second Harvest will consider good faith requests for reasonable accommodation based on medical disability or sincerely held religious belief.


EOE

Second Harvest is committed to being an equal opportunity employer which values diversity. Under-represented groups are encouraged to apply for all positions.

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