Administrative Assistant-hrly (full-time)

Compass Group USA Inc
Full time | Full day

Administrative Assistant-hrly (full-time)

Posted 14 June by Compass Group USA Inc

  • San Jose

Posted Date: Jun 2, 2021 We have an opening for a full-time ADMINISTRATIVE ASSISTANT - HRLY position. Location: San Jose State University - 1 Washington Square San Jose, CA 95112 Note: online applications accepted only. Schedule: F/T: TBD Requirement: Prefer six months minimum of relevant experience. We are excited to announce the launch of our new pre-recorded video interviewing technology to fast track your career with our award-winning organization! When you submit an hourly job application, you will be invited to participate in a short video introduction. Click here to get a sneak peek preview! This position is eligible for an Employee Referral Bonus! If you know someone that would be a great fit for this role, you can refer them to this position and potentially earn an Employee Referral Bonus! Click here to view the step-by-step instructions to refer a friend to this position. If you have a positive attitude and a love for learning, you may be interested in joining our team. Current Associates: This position has a $250 Employee Referral Bonus! Know someone you would like to refer? Have them apply to this posting via this direct link or at and ask them to provide your name in the “If referred by current employee” section of the online application. Chartwells Higher Education brings fresh ideas and innovative concepts to higher education foodservice. We have quickly established ourselves as the leading college and university foodservice partner in the industry, and were twice named the Fastest Growing Brand by Nations Restaurant News. While we reflect on a proud past, we keep a keen eye on what is yet to come, especially in the areas of culinary development and nutrition. We foster development in a setting where mobility, teamwork, and communication flourish. Full time associates at Chartwells Higher Education are offered many fantastic benefits such as: Medical Dental Vision Flexible Spending Accounts (FSAs) Commuter Benefits Wellness Program Employee Assistance Program Life Insurance for Associates and Eligible Dependents Short Term Disability (STD) and Long Term Disability (LTD) Accidental Death & Dismemberment (AD&D) Insurance Discount Marketplace And other voluntary benefits Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquires in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, studentâs parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance). Req ID: 539647 Hourly

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